Please find below a list of Frequently Asked Questions (FAQs). If you still have questions after reviewing, please use the Contact Us page.
Applying to OptomCAS
You may initiate your application on June 28. Applicants are encouraged to apply early. It is not necessary to wait on your fall transcript.
All official transcripts and foreign transcript evaluations should be sent to:
PO Box 9119
Watertown, MA 02471
OptomCAS will accept the following documents ONLY:
- All US and English-language Canadian Official Transcripts
- Complete Letters of Evaluation (completed electronically ONLY)
- Foreign Evaluations (Foreign Applicants Only)
- Payment (credit card payments made online ONLY)
Reapplying to OptomCAS
Please check the instructions on the OptomCAS application for 2017-2018 if you are a reapplicant.
U.S. and Canadian Official Transcripts
An official transcript is one that is issued from the office of the registrar, contains an official seal or signature of the registrar and a watermark, and is sent to OptomCAS directly from the registrar in a sealed envelope. Transcripts issued directly to students are not acceptable. Also, any transcripts that are sent directly from the applicant to OptomCAS are not accepted.
To make sure your official transcript is handled properly by OptomCAS, you should print the OptomCAS Official Transcript Request Form by clicking the button in your Colleges Attended page (you must enter your institution information before you will be able to print a transcript matching form). You must give this document to your registrar’s office to include with your transcript when it is mailed to OptomCAS. At the same time, you should request an unofficial student copy for yourself to help you complete the online application.
Applicants are not required to list coursework from institutions outside of the U.S. and Canada. However, they are required to submit a Foreign Evaluation to OptomCAS.
Yes. You may select your institution from a drop-down list. If your institution is not found after typing the full name in the text box, please select “Can’t find your school?” and select “Foreign Institution”.
Yes. If the transcript from the Canadian university you attended is in English, then the transcript is required; the grades and credits should be entered in the coursework section. If the transcript key does not show a grade and/or credit conversion or it is not in English, you will need to have the transcripts evaluated for U.S. equivalency. You will need to list the college as a Foreign Institution and you cannot enter your courses in Transcript Entry. See the FAQ for sending foreign transcripts for more information.
OptomCAS does not accept original foreign transcripts – only foreign transcript evaluations. All official foreign transcript evaluations should be sent directly to OptomCAS at the following address:
OptomCAS Transcript Verification Department
PO Box 9119
Watertown, MA 02471
You MUST read each school’s instructions for submitting documentation of foreign coursework because individual program policies will vary. Some schools prefer to review your transcript directly. In these instances, the official transcript should be sent directly to the school that is requesting it.
Many schools require applicants to submit official foreign transcripts to an approved foreign transcript evaluation service for a course-by-course U.S. equivalency report. In this case, the official evaluation should be sent to OptomCAS and these will be forwarded to your designated schools.
Should you be required to have your transcripts evaluated by a foreign evaluation service, we highly recommend that you contact the foreign transcript evaluation service as early as possible. The services may take several weeks to process your foreign transcript once it is received. Below is a list of some of the commonly used evaluation services, but please make sure that you are using an evaluation service that is accepted by your designated schools.
World Education Services, Inc
Josef Silny & Associates, Inc
Educational Credential Evaluators, Inc
American Association of Collegiate Registrars and Admissions Officers (AACRAO)
Evaluations (Letters of Recommendation)
The applicant will provide the names, addresses and email addresses of a maximum of four (4) sources providing evaluations.
The evaluation requires both a rating of attributes and a letter.
Applicants should not send evaluations directly to OptomCAS; all evaluations should come directly from the evaluator to OptomCAS via the online portal. OptomCAS will not accept paper copies of references.
Enter up to four (4) evaluator names on your OptomCAS application. OptomCAS will not determine if you have met the evaluation requirements for a particular optometry program. Therefore, please review programs’ individual websites or the Letters of Evaluation section of this website to determine the number and type(s) of evaluators required by each institution for which you wish to be considered for admission. The applicant will provide the names, email addresses, and phone number for a maximum of four (4) people providing evaluations. OptomCAS will send an email evaluation request to each evaluator with a link to the online evaluation portal.
Suggested sources for evaluations include:
- Strongly encouraged, an optometrist who can state through documented experience that you know what the profession of optometry entails.
- A professor with whom you have done personal work (such as assisted on a specific project or served as a TA or reader), or with whom you took a course.
- An employer or extracurricular activity advisor who can comment about your maturity, diligence and conscientiousness.
- Do not send evaluations from coworkers, someone you have supervised, relatives, or personal and family friends. These are inappropriate and can be detrimental to the review of your application.
No. Each evaluation will be sent to all programs for which you are applying.
You relinquish your access to the provided letter. If you do not waive that right, the evaluator will know that you have access to read it.
No. Once an evaluation has been received by OptomCAS, the waiver cannot be changed.
Yes. Please note some schools and colleges of optometry will not accept a Committee Letter, yet others may require it. If you are submitting a Committee Letter, be sure to check the requirements of each individual program for the types of letters they will accept.
Some pre-health advising offices compile academic/personal information and will also coordinate the collection of evaluations in order to provide a “Committee Letter” for pre-optometry students. If the Committee Letter of Evaluation is a compilation from several individuals and contains one letter, it will be considered as one evaluation. The individual writing the evaluation completes the ratings of attributes in the online portal. OptomCAS will accept the name of a college pre-health profession advisor in lieu of the evaluator(s) on the evaluation form.
Yes, college and university letter services may submit evaluations to OptomCAS, but it must be done through the online evaluation portal.
If you are submitting evaluations through a letter service, you are strongly encouraged to have the original author(s) of the evaluations complete the rating of attributes.
Please note that while OptomCAS will accept the rating of attributes from a college official who is a designee for the college or university’s letter service office, applicants should also check with the individual programs for which they plan to apply to confirm that evaluations completed by a third-party will be accepted.
Only evaluations completed through the OptomCAS online portal can be submitted electronically; therefore, OptomCAS will not be able to accept an electronic Virtual Eval.
Yes, an evaluation from a Teaching Assistant must be co-signed or include the name and contact information of a Faculty member within the letter.
It is not necessary, nor is it suggested, to wait until your evaluators have responded to submit your application.
Please visit the Letters of Evaluation section on the OptomCAS home page for more information about what letters will or will not be accepted by each optometry school or college.
Deadlines are determined by the individual programs, NOT BY OptomCAS. Each program determines what is required by their deadline date. It is the applicant’s responsibility to research each program’s deadline requirements before submitting their application.
Grade Point Averages (GPAs)
OptomCAS will calculate numerous GPAs. The GPAs and hours will be summarized by academic year within undergraduate (freshman through senior year), post baccalaureate, and graduate work as well as summarized by area of study. There will also be a running total GPA for each academic year that will add all coursework together for an overall total GPA. The GPAs that will be calculated are:
- By Term
- Post Baccalaureate
- GPAs by course subject
Area of Study:
- Biology/Life Science
- Inorganic Chemistry
- Organic Chemistry
- BCP Totals
- Other Sciences
- Other General
OptomCAS standardizes GPAs. If the institution you attended has a different grading scale than OptomCAS, your GPAs will be different. In addition, OptomCAS combines all coursework from undergraduate, post-baccalaureate and graduate years for the Overall GPA. This GPA will be different than the individual transcripts if you attended multiple institutions.
Please use the OptomCAS conversion scale below.
Grade on Transcript (No alpha grade key on transcript)
“OptomCAS Grade” and Value
Grade Conversion Scale 2
Grade on Transcript (No alpha grade key on transcript)
“OptomCAS Grade” and Value
|Less than or equal to 0.39||F (0.0)|
If narrative evaluations are used in your system in lieu of grades, list Pass if pass credit was awarded. Copies of narrative evaluations will be forwarded to your designated schools.
After all application materials are processed and transcripts have been verified (approximately 4 weeks), OptomCAS calculates the GPAs.
All undergraduate, post-baccalaureate and graduate coursework is included in the GPAs. All courses in which a letter or numeric grade was received will be included.
Foreign coursework will not be included in the GPAs. In addition, any course in which a grade of withdrawal, pass/no-pass, audit, incomplete, exempted or not yet enrolled is specifically indicated on your official transcript, will not be included in the GPAs.
OptomCAS GPAs are likely to be different from those calculated by the colleges and universities you attended due to the grade standardization process. Your OptomCAS GPAs will be calculated within 4 weeks after OptomCAS receives your completed application, ALL transcripts, and the correct fee payment. Please contact OptomCAS by email if you have difficulty accessing your account.
Applicants will pay $170.00 for the first program and $70.00 for each additional program.
OptomCAS only accepts payments via credit card or debit card bearing the logo of a major credit card.
No. Once you e-submit your application, no refunds can be made for any reason.
No fee waivers are available for the OptomCAS application at this time.
ALL official test scores should be sent directly to your designated programs.
No. If you have not already taken the OAT, OptomCAS will process your application materials without test scores.
In addition to your OptomCAS application, some schools may require you to submit a supplemental application and fee directly to the institution. You will need to research the requirements of the schools directly to determine if they require a supplemental application and if there will be any additional application fees.
The supplemental application deadlines may be the same as the OptomCAS deadlines, or later. You will need to check your designated school(s) web pages or contact the school directly for more information.
Please read all OptomCAS instructions and the entire FAQs list before you contact the OptomCAS office. Many of your questions are addressed on the website. OptomCAS strongly recommends that you email your questions to firstname.lastname@example.org if you do not find the answers or other information on the website. Please allow up to 3 business days to receive a reply to your inquiry. If you are still unable to find answers or other information, then you may contact OptomCAS via telephone at 617–612–2888 between the hours of 9 am to 5 pm Eastern Time, Monday through Friday. OptomCAS will provide you general and technical assistance to help you properly complete the application process. When contacting via email, please provide your full name, OptomCAS ID number and your detailed question.
OptomCAS is pleased to assist you with any questions you have about the application process. However, OptomCAS customer support may be unable to answer some questions that you may have such as:
- specific admission requirements and policies
- specific deadlines
- specific admission decisions
- specific minimum course requirements
- specific interviews, or review criteria
For instance, if you would like to know if the late submission of transcripts would affect your eligibility for admission, you will need to check with the schools directly. OptomCAS cannot tell you whether you have met the minimum course requirements for your designated program(s). In addition, OptomCAS cannot respond to questions about a particular program’s admission policies for supplemental applications, interviews, review criteria, admission decisions, etc.
If you have questions about school requirements, email or call the school directly.
Please use the following information to contact OptomCAS Customer Support:
Hours of Operation: Monday through Friday (9 am to 5 pm Eastern Time)
Phone Number: 617–612–2888
Email: email@example.com. When contacting via email, please include your full name, OptomCAS ID number and detailed question.
P.O. Box 9119
Watertown, MA 02471